Licensing Software for Nonprofits
Give your nonprofit teams a faster way to approve, protect, and share branded content.
Say goodbye to scattered files and email threads. MyMediabox gives your nonprofit organization a centralized, self-serve platform to organize materials, speed up approvals, and stay compliant, no matter your team size or partner network.
How MyMediabox Supports Nonprofit Licensing & Partnerships
Derechos
Control access to creative materials by campaign, region, or partner to ensure that nonprofit staff, donors, and program participants only see what’s relevant to them.
Personalización
Create approval workflows for everything from donor brochures to event signage and fundraising campaigns, with custom forms that reflect your team structure and content needs.
Informes
Track approval timelines and feedback loops to measure team performance, identify bottlenecks, and share results with stakeholders or funders.
Administración
Give small or rotating teams an easy-to-manage, all-in-one solution that simplifies who reviews what and when—no IT help or extra overhead required.
Markup
Use side-by-side previews and markup tools to ensure final assets meet brand standards and reflect the right messaging for program participants, sponsors, or regional campaigns.
Notificaciones
Automated reminders keep reviewers on track and reduce time spent chasing sign-offs—ideal for lean teams managing high volumes of content.
Automatización
Automatically enforce partnership terms, sponsorship restrictions, and co-branding limits to ensure compliant asset use across your nonprofit organization.
Integración
Sync SKUs, sponsorship details, or fundraising terms across systems—no more chasing down emails or manually updating tracking spreadsheets.
Informes de ventas y fidelización
Track licensing revenues or product sales from special edition items (like children’s books or cause merchandise) and report earnings to foundations or board members.
Informes
Generate real-time reports to support audits, grant proposals, or partner transparency, aligning you with funder expectations and legal requirements.
Notificaciones
Get alerts for upcoming renewal dates, overdue royalty reports, or expiring usage rights—helping you stay on top of your legal considerations.
Administración
Maintain secure, role-based access for your licensing team, executive staff, and legal counsel, ensuring sensitive agreements remain protected.
Derechos del usuario
Grant volunteers, chapter leads, and potential partners controlled access to logos, campaign materials, and educational content by audience or geography.
Derechos de imagen
Set permissions for high-res downloads or previews to avoid unapproved use of branded visuals across distribution channels or grant-funded initiatives.
Informes
Track who accessed which assets and when so you can confidently report to donors or boards on material use and engagement.
Administración
Centralize creative content like brochures, videos, and logos in a self-serve hub that saves time for overworked teams and helps maintain brand consistency.
Metadatos
Tag assets with campaign names, expiration dates, funding requirements, or licensing terms to avoid confusion and improve audit readiness.
Antipiratería
Protect your brand and cause-driven merchandise from unauthorized replication or misuse. GPS-enabled tag scanning tracks usage by SKU and location, safeguarding your campaigns and preserving public trust.
Marketing Tools
Turn every tag into a digital touchpoint. Assign custom URLs that link supporters to donation pages, campaign updates, or impact stories—expanding visibility and helping you generate more engagement with fewer resources.
Ordering
Let licensees or chapters order tags directly within the platform, ensuring quantities match approved products and giving stretched nonprofit teams more time to focus on mission-driven work.
Cumplimiento
Monitor tag production and delivery to ensure your materials reach events, vendors, or retail partners on time without manual coordination or extra support.
Inventory
Track which tags are ordered, shipped, or used to avoid duplication and ensure you stay aligned with co-branding terms and grant-funded distribution plans.
Reportaje
Use real-time reporting to demonstrate compliance and transparency for funders, grantors, and partners—an essential feature for organizations managing complex licensing relationships.
“I congratulate the MyMediaBox company for the excellent customer service they have. They always respond in a very attentive and friendly way and the most important thing is that they are always ready to help. The sessions are personalized, in order to adapt the platform to the needs of the client and they are always looking for ways to facilitate the work of companies.We are very happy with the company and look forward to working with them in the future.”
“Mediabox-PA is a powerful tool that gives us one, dedicated platform for all submission approvals. Previously we handled the product approvals workflow via email, which made staying organized a regular challenge, especially as the communication threads grew long. Mediabox-PA is easy to navigate and utilise for both the reviewing teams and for those of us with the Admin role, and it provides 24/7 visibility to our sales colleagues and Licensor partners, regardless of their time zones. It’s quick and easy to reference historical data, and we gain valuable insights into the level of workflow through the reports. Mediabox streamlines the flow of submissions and has truly maximized the efficiencies in our licensing business.”
"Mediabox ha sido un gran recurso y herramienta, proporcionando la estructura para nuestro departamento de licencias en expansión. Utilizando los tres sitios, hemos podido generar informes contractuales, agilizar nuestro proceso de aprobación y gestionar todos nuestros activos digitales. Cada sitio funciona de forma autónoma, pero están realmente construidos para trabajar juntos. Felicitaciones al equipo de Mediabox por crear un sistema tan asombroso que es usado y apreciado en la industria!"
"La atención al cliente de Mediabox es realmente asombrosa. Ellos proveen sesiones de entrenamiento en línea uno a uno que hacen que su ya simple interfaz sea aún más fácil de usar! Si tienes alguna pregunta, no importa cuán pequeña o grande sea, su equipo siempre está listo para ayudar!"
"Cuando empezamos a elaborar estrategias para un sistema interno de licencias, Mediabox fue nuestra primera opción. Sabíamos que Mediabox tenía todos los parámetros que necesitábamos para agilizar nuestras aprobaciones, el seguimiento de las regalías y la consolidación del acuerdo. La simplicidad del sitio hizo una transición eficiente para el personal de Pacific Cycle y nuestros socios licenciados. No hay duda de que es una herramienta muy eficiente y que ahorra tiempo. Otro punto importante es el personal de Mediabox; nos apoyamos en ellos regularmente con preguntas y sugerencias para atender las necesidades siempre cambiantes del sistema de seguimiento de licencias de Pacific Cycle y el protocolo de aprobación de nuestros socios. Ellos han sido más que complacientes con nuestras necesidades y continúan desarrollando su tecnología".
"Mediabox ha demostrado ser una herramienta invaluable para nuestro personal, licenciadores y nuestros licenciatarios en todo el mundo. El sitio web, que es muy fácil de usar, permite que nuestras imágenes y obras de arte de marca y de propiedad estén disponibles inmediatamente para todo el mundo las 24 horas del día, los 7 días de la semana. También nos permite estar a cargo de lo que hay en el sitio web y la posibilidad de cambiar el arte ofrecido y los derechos de acceso del usuario - fácilmente, desde nuestra propia computadora, y en cualquier momento del día o de la noche, sin tener que depender de la disponibilidad de un servicio externo. Mediabox ha ayudado a reducir los costos de realización de obras de arte, liberando al mismo tiempo un valioso tiempo del personal para centrarse en necesidades más críticas. Ha sido tremendamente útil para nuestra empresa".
"A medida que nuestro negocio ha ido evolucionando, nos encontramos con volúmenes cada vez mayores de diseños en categorías de productos cada vez más amplias. El sistema Media Box nos permite gestionar el proceso de diseño y aprobación desde el concepto hasta las muestras finales. Nos permite responder a los licenciatarios de manera eficiente, sin importar en qué lugar del mundo estemos o estén. Una ventaja fundamental de Media Box es que el acceso múltiple por parte de diferentes usuarios significa que, independientemente del número de personas que deban participar y del tamaño de los archivos, ya no se producen grandes retrasos en la transmisión de la información".
"La introducción de Mediabox en el sistema de aprobación de productos de ITV ha agilizado nuestro proceso, permitiéndonos dedicar más tiempo a cada licenciatario y la aportación creativa para todos nuestros productos de marca".
"Mediabox es fácil de usar y muy fiable. Lo hemos estado usando durante varios años y encontramos que tanto nuestros licenciatarios como los agentes internacionales están muy satisfechos con él. El equipo de Media box es genial para trabajar y siempre está disponible para preguntas y consejos sobre las mejores formas de hacer el trabajo. Estamos muy satisfechos con la experiencia".
“For Televisa, Mediabox represents the opportunity to grant better service for our licensees, while being more efficient and competitive in front of other Studios… Televisa’s long term vision on the licensing business means that we see Mediabox as an investment and not an operational cost. Each effort and work has being remunerated with the satisfaction of our clients. Definitely, the idea to go with Mediabox was the most important decision to modernize, improve security and control and the effectiveness of our services.”
“MediaBox has significantly streamlined our product approvals process; positively affecting our turnaround times and licensee/licensor satisfaction. We love this system!”
“Media Box is an exceptional tool for our industry. The ability for clients to have easy access to our artwork is indispensible. Media Box is an easy-to-use service from both a user and administrator perspective. We have found the site very intuitive and functional. The Media Box Team has been outstandingly helpful and responsive to our creative asset needs. Working with them is a pleasure.”
“Mediabox makes delivering Bruce Lee style guide assets and managing the product approvals online easy, quick and efficient for our staff and global licensees. I would recommend both Mediabox-4.0 for style guide assets and Mediabox-PA for product approvals to any licensing company that wants to streamline their business processes.”
“My [Mediabox] experience has been fantastic. Very efficient, only a few clicks away from everything, and I especially like the customizing option of the splash pages. Kudos to this template!”
“The Mediabox-PA approval system has made the creative process easy for all licensees where ever they are based in the world. The system is very straightforward and provides Atari with an ideal one-stop solution for approvals.”
9,000+ licensing professionals in 125 countries use MyMediabox daily
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