Contract and Royalty Management

Royalty Management for Brand Licensing Operations

Maximize your brand’s revenue potential by tracking the property’s rights and royalties.

Mediabox-RM delivers the most intuitive and flexible contract, rights, and royalty management software for brand licensors, licensees and agents on the market today. Feature-rich Mediabox-RM meets accountants’ expectations, while being ultra user-friendly to licensing executives and contract administrators.



Manage the full contract life cycle, automate
your workflow and track your IP rights


Full control and visibility over
available and sold rights by
property, category, territory,
distribution channel and language


Complete inventory of ALL
approved SKUs in one,
centralized online location

ProductsRoyalty Tracking

Licensees/Agents access the Royalty Portal to upload
sales data. The application calculates advances recouped,
minimum guarantees met, agent commissions
and net royalty payments due

Royalty TrackingFinancials

Convert billable amounts to invoices
for Licensees/Agents to download,
and then track payment statuses
and balances


Build exportable custom reports to
reflect your company's unique data
reporting requirements

Download Mediabox-RM Info Pack


Mediabox-RM Rights Management

Build intricate contractual terms quickly via customizable Contract Wizards. Set up advances, minimum guarantees, straight and multi-tiered royalties, and overrides. Define deductions, exchange rates, agent commissions, and more. Easily export terms and commercials from the contract record to printable contracts, deal memos and other document types.


Mediabox-RM Availabilities Report

Visibility over sold and available rights worldwide in real time and across Property/Brand, Category, Territory and Distribution Channel, with drilldown to multiple sub-levels for granular rights.


royalty management

A complete inventory of approved SKUs across all your Licensees in one centralized, online location. Each product is connected to its contract, and Licensees can provide product details including images, alternate SKU numbers, wholesale price, SRP and more.

Royalty Tracking:

Mediabox-RM Royalty Management

Allow each Licensee and agent to upload their sales reports via the Royalty Portal. Error detection shows discrepancies between system-calculated versus reported royalties due. Apply cross-collateralization to offset a royalty surplus on one contract against an MG shortfall on another.


Mediabox-RM Financial tools

Approve, reject or override pending transactions from contractual advances and minimum guarantees, and from Licensees’ sales reports. Generate invoices from billable amounts for royalties due, agent commissions and ad hoc payments. Track payment statuses, with full visibility over system-calculated MG balances earned, outstanding and recouped.


royalty management

Build and export configured reports to reflect your company’s unique data reporting requirements. Filter options that can be saved for repeat use are available to narrow down results and generate semi-custom reports on the fly from any screen, then export to Excel or PDF.

You have questions. We’ve got answers.

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Our Solutions


“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool. Another important point is Mediabox’s staff; we lean on them regularly with questions and suggestions to see to the ever-changing needs of Pacific Cycle’s licensing tracking system and our partners’ approval protocol. They have been more then accommodating to our needs and continue to build-up their technology.”

“Mediabox has proven to be an invaluable tool for our staff, licensors and our licensees around the globe. The website, which is very user friendly, allows our brand and property images and artwork to be available immediately to everyone 24/7. It also allows us to be in charge of what is on the website and the ability to change the art offered and the user access rights – easily, from our own computer, and at any time of the day or night, without having to rely on an outside service’s availability. Mediabox has helped to reduce art fulfillment costs while freeing up valuable staff time to focus on more critical needs. It has been tremendously helpful for our company.”

“As our business has evolved, we find ourselves dealing with increasing volumes of designs on ever expanding product categories. The Media Box system enables us to manage the design and approval process from concept right through to final samples. It allows us to respond to licensees efficiently, no matter where in the world we, or they, happen to be. One key advantage of Media Box is that multiple access by different users means that no matter how many people need to be involved and no matter how large the files, there are no longer long delays in information getting through.”

“The introduction of Mediabox to ITV’s product approvals system has streamlined our process, allowing us more time to dedicate to each licensee and the creative input for all our branded products.”

“Mediabox is easy to use and very reliable. We have been using it for several years and find that both our licensees and international agents are very pleased with it. The team at Media box is great to work with and always available for questions and advice on better ways to get the job done. We are very pleased with the experience.”

Our Clients