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Maximize Your Brand’s Revenue Potential by Tracking, Licensing and Managing Your Property’s Rights, Contracts and Royalties Due

MyMediabox’s latest application, Mediabox-RM for Rights, Contracts and Royalty Management, rounds off the Mediabox Licensing Suite of applications to provide the Licensing industry’s first true “best-of-breed” suite of web based licensing tools. With Mediabox-RM, you have full control and visibility over available and sold rights by property, category, territory and distribution channel, the ability to build contractual terms on the fly via customizable Contract Wizards, with advances, minimum guarantees and simple or complex royalty calculation fee schedules. Grant limited access to Licensees and agents, allowing them to log into the Mediabox-RM Royalty Portal and upload sales data, while the application calculates advances recouped, minimum guarantees met and net royalty payments due, and generates invoices.

Integration with Mediabox-PA (Product Approvals) allows for seamless control over what types of projects a licensee can start based on their contract terms in Mediabox-RM. The integration also sends product information including SKUs from Mediabox-PA to Mediabox-RM.

Functionality Overview


Manage all available and licensed rights worldwide in real time across Property/Brand, Category, Territory and Distribution Channel, with drilldown capabilities to multiple sub-levels for granular rights. Show exclusive versus non-exclusive rights sold within a given timeframe and click through to the actual contracts.

Online Contracts, Rights and Royalty Management

Deal Memo and Contracts

Use the Mediabox-RM custom Contract Wizards to input all business and financial terms from the agreement, including straight and multi-tiered royalties and overrides, advances, minimum guarantees tied to dates, sales or units, deductions, exchange rates, groupings of rights, control over PA projects, and more. Automated collision detection prevents oversold rights.

Online Contracts, Rights and Royalty Management

Royalty Tracking

Manage Advances, Minimum Guarantees, payments due and received, and more. Allow licensees and agents to log in and upload sales reports including units sold and sales figures, deductions, etc. Error reporting shows discrepancies between calculated versus reported royalties. Convert earned revenues to billable amounts, apply cross-collateralization to offset a royalty surplus on one contract against an MG shortfall on another, and send invoices directly to licensees.

Online Contracts, Rights and Royalty Management


Ability to report across various functions, including contracts, royalties due, availabilities, sales, SKU’s produced, and much more. Generate semi-custom reports on the fly from any screen and export to Excel, CSV or PDF. Build exportable custom reports to reflect your company’s unique data reporting requirements. Filter options available to narrow down results.

Online Contracts, Rights and Royalty Management

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Our Solutions


“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool. Another important point is Mediabox’s staff; we lean on them regularly with questions and suggestions to see to the ever-changing needs of Pacific Cycle’s licensing tracking system and our partners’ approval protocol. They have been more then accommodating to our needs and continue to build-up their technology.”

“Mediabox has proven to be an invaluable tool for our staff, licensors and our licensees around the globe. The website, which is very user friendly, allows our brand and property images and artwork to be available immediately to everyone 24/7. It also allows us to be in charge of what is on the website and the ability to change the art offered and the user access rights – easily, from our own computer, and at any time of the day or night, without having to rely on an outside service’s availability. Mediabox has helped to reduce art fulfillment costs while freeing up valuable staff time to focus on more critical needs. It has been tremendously helpful for our company.”

“As our business has evolved, we find ourselves dealing with increasing volumes of designs on ever expanding product categories. The Media Box system enables us to manage the design and approval process from concept right through to final samples. It allows us to respond to licensees efficiently, no matter where in the world we, or they, happen to be. One key advantage of Media Box is that multiple access by different users means that no matter how many people need to be involved and no matter how large the files, there are no longer long delays in information getting through.”

“The introduction of Mediabox to ITV’s product approvals system has streamlined our process, allowing us more time to dedicate to each licensee and the creative input for all our branded products.”

“Mediabox is easy to use and very reliable. We have been using it for several years and find that both our licensees and international agents are very pleased with it. The team at Media box is great to work with and always available for questions and advice on better ways to get the job done. We are very pleased with the experience.”

Our Clients