product approvals

Product Approvals Software for Brand Licensing Teams

Increase product development productivity without sacrificing design quality.

With Mediabox-PA, the entire product approval workflow takes place in one centralized, online location, from completion of the approval form through concept and pre-production stages, and beyond. Mediabox-PA software integrates beautifully with Mediabox-RM, giving control over what projects a licensee can create, based on the contractual rights. AND it integrates with Mediabox-SM, so that Connected Packaging and security tags can be introduced during the product approvals process and then tracked through the point of sale, and beyond.


Control user access rights by property, project,
Licensee company, category and date range

Role-based Approvals

Review and markup artwork with
integrated creative tools and
commenting functionality

Creative Tools

Each user controls the look and feel of
their workspace, with ability to work in
a 2- or 3-pane environment, choose
the color scheme, alter project list
columns and change the display language

Flexible Workspaces

Control the types of projects Licensees
can start based on contractual rights

Integrate with Mediabox-RM

System generated emails alert
users about project updates
or when actions are required

Email Notifications

Create unlimited approval workflows
and stages by product type, with
custom-configured approval forms

Custom Workflows
Download Mediabox-PA Info Pack


product approvals workflow

This flexible tool adapts to how you do business, whether one team is responsible for approving every submission, or your process is complex with multiple tiers of internal and stakeholder reviewers. Enjoy full visibility to track and communicate all stages of product development, with an historical log that archives comments and changes for easy reference, even after the project is completed.


product approvals workflow

Don’t settle for software that makes you change how you work to fit someone else’s solution. Create unlimited approval workflows by product type and by stages. Within each workflow, projects are assigned to internal Users, with multi-tiered team functionality available.


Mediabox-PA Add Comments

Easily review submission files, mark up artwork using robust creative tools, with export options for offline collaboration. Side-by-side comparisons of previous submissions and in-system messaging further accelerate the approvals process.


Mediabox-PA Close Submissions

Never miss a new project or stage submission. System-generated email notifications are automatically triggered when actions are required.


PA-RM Integration, Mediabox Integrated Software Suite

Mitigate the risk of costly errors by controlling the types of projects Licensees start based on their contractual rights. Maintain one central catalog in Mediabox-RM of approved products across all licensees and include SKU, property, category, image of the product, cost (or wholesale or SRP), and more.


security tag management

Mediabox-SM (security tag management) is a turn-key, anti-counterfeiting and gray market monitoring solution with true consumer engagement at the SKU and unit level. Select the tech that best fits the product, property/brand or category, and then incorporate that security device into the packaging during the product approvals process in Mediabox-PA.

You have questions. We’ve got answers.

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Our Solutions


“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool. Another important point is Mediabox’s staff; we lean on them regularly with questions and suggestions to see to the ever-changing needs of Pacific Cycle’s licensing tracking system and our partners’ approval protocol. They have been more then accommodating to our needs and continue to build-up their technology.”

“Mediabox has proven to be an invaluable tool for our staff, licensors and our licensees around the globe. The website, which is very user friendly, allows our brand and property images and artwork to be available immediately to everyone 24/7. It also allows us to be in charge of what is on the website and the ability to change the art offered and the user access rights – easily, from our own computer, and at any time of the day or night, without having to rely on an outside service’s availability. Mediabox has helped to reduce art fulfillment costs while freeing up valuable staff time to focus on more critical needs. It has been tremendously helpful for our company.”

“As our business has evolved, we find ourselves dealing with increasing volumes of designs on ever expanding product categories. The Media Box system enables us to manage the design and approval process from concept right through to final samples. It allows us to respond to licensees efficiently, no matter where in the world we, or they, happen to be. One key advantage of Media Box is that multiple access by different users means that no matter how many people need to be involved and no matter how large the files, there are no longer long delays in information getting through.”

“The introduction of Mediabox to ITV’s product approvals system has streamlined our process, allowing us more time to dedicate to each licensee and the creative input for all our branded products.”

“Mediabox is easy to use and very reliable. We have been using it for several years and find that both our licensees and international agents are very pleased with it. The team at Media box is great to work with and always available for questions and advice on better ways to get the job done. We are very pleased with the experience.”

Our Clients