Contracts, Rights, and Royalty Management Software

Take the complexity out of contracts, rights, and royalties

Mediabox-RM enables licensors, licensees, and agents to maximize revenue and ensure accuracy with a streamlined platform built for precision and visibility.

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How Mediabox-RM simplifies royalty management

Mediabox-RM is the trusted royalty management software for licensors, intellectual property owners, and agents in a wide range of consumer products licensing and media & entertainment industries, including publishing, sports, celebrities, digital gaming, music, corporate brands, and more.

Over a decade of continuous development and refinement, Mediabox-RM has become the most reliable, scalable, and widely adopted royalty software solution for licensing professionals worldwide.

Say goodbye to outdated, manual processes

Mediabox-RM replaces error-prone, time-consuming manual methods by automating workflows and centralizing the royalty management process from contract setup to royalty tracking and financial reporting.

Gain the clarity needed for smarter decisions

Mediabox-RM delivers transparency across contract terms, rights availability, and financial performance, broken down by IP, channels, rights, and territories. This data is consolidated into our analytics dashboard, enabling faster, more informed, and data-driven decisions.

Reduce costs without compromising accuracy

Mediabox-RM automates royalty calculations, reporting, and invoicing to reduce operational costs and manual workload, while maintaining accuracy, compliance, and confidence in every transaction.

Trust your financial data

Mediabox-RM helps ensure accuracy in royalty reporting by flagging discrepancies between reported and calculated royalties and identifying “out of contract” rights. These automated checks will give you confidence in your financial data and help ensure you collect all earned royalty payments.

“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking, and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool.”

– Pacific Cycle

Contracts and Royalty Management


ContratosRights / AvailabilitiesProductosRastreo de regalíasFinanzasReportaje

9,000+ Licensing Professionals

125 Countries use Mediabox-RM daily

Our royalty management software handles it all

Contratos

Manage the entire contract lifecycle effortlessly with our flexible tools.

Customizable Contract Wizards

Quickly set up customizable contract terms as templates, including royalty splits, advances, minimum guarantees, multi-tiered and override rates, deductions, allowances, currency exchange rates, and agent or sub-agent commissions.

Document Exports

Easily export contract details into MS Word boilerplates, ready for redlining and distribution to licensees. Exportable documents include deal memos, letters of intent (LOI), final executed agreements, and more, reducing duplication, minimizing data entry errors, and streamlining the contract negotiation process.

Amendment and Contract Lifecycle Tracking

Manage contract amendments and monitor every stage of the lifecycle, from initial deal memos to final executed agreements, to maintain visibility, accuracy, and control throughout the process.

Derechos/Disponibilidades

Gain complete visibility and proactive control over your intellectual property licensed rights.

Real-Time Global Oversight

Monitor rights sold and available by date range across properties, brands, categories, channels, territories, and languages, all within a highly flexible availability grid.

Insightful Rights Management

Quickly identify untapped sales opportunities and potential over-saturation of licensed rights, helping you make more informed, strategic decisions across markets and categories.

Productos

Centralize and keep your product information up to date.

Centralized Inventory Management

Manage and track all approved SKUs and product details in one place, directly linked to associated contracts and Mediabox-PA approvals. This includes product descriptions, final pre-production images, and key metadata such as SKU ranges, pricing, character or talent associations, and more.

Licensee Data Integration

Enable licensees to contribute updates to product data, such as alternate SKUs, related product images, and SKU-specific metadata, to streamline data entry and maintain accurate, up-to-date records.

Comprehensive Product Tracking

Maintain real-time visibility into product information to ensure your data stays current. Track sales linked to approved products to support accurate royalty reporting and informed financial analysis.

Rastreo de regalías

Ensure accurate royalty management with automated tools.

Royalty Portal for Licensees and Agents

Allow licensees and agents to upload sales reports securely, with automated calculations for advances, minimum guarantees, and royalty splits.

Rights Error Monitoring and Correction

Automatically identify discrepancies between reported and system-calculated royalties and unlicensed rights errors for review and correction.

Cross-Collateralization

Manage the financial application of royalty surpluses across multiple contracts for a given licensee.

Finanzas

Easily manage your royalty-related financial transactions.

Full Financial Visibility

Monitor financial performance across contracts with detailed reporting on earned, outstanding, and recouped amounts.

Invoice Generation and Management

Automatically convert billable amounts into invoices, track payment statuses, and manage outstanding balances.

Payment Management

Track, approve, and edit invoiced payments determined by contract terms, including advances, guarantees, milestones,shortfalls, and sales royalties due.

Reporting and Real-time Analytics Dashboard

Flexible, On-Demand Reporting and Dashboard

Use custom filters to create and save reports, graphs, and charts tailored to your organization’s needs, and export data in formats like Excel, PDF, and more.

Quick Data Exports

Generate reports for fast access, easy sharing, and deeper analysis.

Sales Forecasting and Performance Tracking

Capture sales forecasts and compare them with actual sales data to gain a comprehensive view of business performance.

Optimize your royalty management workflow today

Streamline your entire royalty management process with Mediabox-RM—from contracts to payments and so much more.

Frequently asked questions

Royalty management software is designed to automate and streamline the calculation, tracking, and distribution of royalties tied to intellectual property. It supports a wide range of licensing scenarios, such as consumer products, media, publishing, and entertainment, by helping businesses efficiently manage licensing agreements, payments, and reports while ensuring compliance with royalty terms.

Royalty reporting software automates key royalty-related processes, from tracking sales and usage to managing licensing agreements and calculating royalties based on specific contract terms. It supports various payment models, generates detailed royalty reports, and often integrates with accounting software to provide real-time data. This ensures accurate royalty payments to licensors and other stakeholders.

Royalty software benefits include improved accuracy in royalty calculations, time-saving automation of manual processes, real-time reporting, and the ability to manage multiple currencies and taxation systems. It also provides transparency for both licensors and licensees, reducing errors and ensuring smoother financial transactions across global operations.

Mediabox-RM is a highly flexible royalty management software solution that supports various configurations, including royalty calculation methods, reporting templates, and customized statements. Whether you’re in media and entertainment or a consumer brand rights holder, Mediabox-RM combines industry-standard functionality with customizable tools to align with your specific royalty agreements and operational workflows.

MyMediabox offers comprehensive support plans tailored to your team’s needs, including customizable training options for both administrators and end users. Our support team is available during regular business hours across global time zones. To keep your team up to date, we provide ongoing live private training, group webinars, and access to our training portal, allowing for convenient, self-paced learning.

Yes. Mediabox-RM supports contracts in different currencies while accepting alternative currencies in sales reports. The system automatically converts all values to a unified contract currency and ultimately to a system-wide base currency, enabling accurate royalty calculations across global markets. This ensures consistent reporting regardless of the exchange rate variation or currency format.

Yes. Mediabox-RM is built to manage complex contracts across multiple industries, including book publishing. Its flexible configuration tools support diverse royalty structures, including scenarios where multiple royalty recipients or third-party payees are entitled to earnings from a single work. This makes it well-suited for handling publishing contracts and other specialized licensing agreements with detailed royalty splits and payment terms.

Yes. Mediabox-RM supports integration with various bespoke and third-party systems, including accounting-specific or broader ERP platforms and business intelligence systems. Custom integration options are available to connect with software like SAP, ensuring seamless data exchange and efficient workflows.

Yes. Mediabox-RM allows you to export contract terms, rights, and commercial details into Microsoft Word contract boilerplates and other custom Word templates. This feature simplifies the process of finalizing and sharing contract information.

Yes. Mediabox-RM provides robust reporting capabilities, allowing you to customize pre-built reports using configurable filters. You can save these reports for future use and export data in multiple formats, including Excel and PDF.

Yes. Mediabox-RM includes a wide range of configurable, automated notifications to keep users informed of key events, such as contract milestones, payment deadlines, and other critical updates. These alerts help ensure timely action, reduce missed tasks, and keep su royalty operations running smoothly.

Yes. Our royalty tracking software follows contracts through various customizable stages, from the initial draft to final execution, across customizable workflows. The system supports collaboration between sales, finance, and legal teams, ensuring that all necessary reviews and approvals are completed and no changes to agreement terms are missed.

MyMediabox’s royalties management software allows you to track and manage contract amendments efficiently. You can apply changes to existing agreements while the system keeps a clear record of all modifications, ensuring accurate and up-to-date contract management.

Yes. Mediabox-RM can track sales forecasts and compare them against actual sales, providing insights into performance and enabling you to make data-driven decisions based on accurate financial information.

Yes. Mediabox-RM supports bulk updates for financial transactions, including invoice balances, through integration with third-party accounting software. This capability simplifies the management of large volumes of financial data and streamlines payment tracking across your royalty operations.