Contracts, Rights, and Royalty Management Software

Take the complexity out of contracts, rights, and royalties

Mediabox-RM enables licensors, licensees, and agents to maximize revenue and ensure accuracy with a streamlined platform built for precision and visibility.

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How Mediabox-RM will simplify your royalty management

Mediabox-RM is the trusted royalty management software for licensors, intellectual property owners, and agents across the consumer products licensing and media & entertainment industries, including sports, publishing, consumer products, digital gaming, corporate brands, music, celebrities, and more.

Over a decade of development and refinement, Mediabox-RM has become the most reliable, scalable and adopted solution for licensing professionals worldwide.

Say goodbye to outdated, manual processes

Mediabox-RM eliminates the risk of error and time spent using manual methods by automating workflows and centralizing all royalty-related activities, from contract setup to royalty tracking and financial reporting.

Gain the clarity needed for smarter decisions

Mediabox-RM provides transparency across contract terms, rights availability, and financial results broken down by IP, rights, channels, and territories. These are consolidated into our analytics dashboard, helping you make data-driven decisions quickly.

Reduce costs without compromising accuracy

Mediabox-RM automates royalty calculations, reporting, and invoicing to help you reduce operational costs and time spent while still ensuring accuracy and compliance.

Trust your financial data

Mediabox-RM’s automated tools help you discover and eliminate sales and royalty reporting errors by flagging discrepancies between reported and calculated royalties and “out of contract” rights. This gives you confidence in your financial data while ensuring you collect all of the royalties earned.

“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking, and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool.”

– Pacific Cycle

Contracts/Royalty Management


ContractsRights / AvailabilitiesProductsRoyalty TrackingFinancialsReporting

9,000+ Licensing Professionals

125 Countries use Mediabox-RM daily

Our royalty management software handles it all

Contracts

Manage the entire contract lifecycle effortlessly with our flexible tools.

Customizable Contract Wizards

Quickly set up customizable contract terms as templates, including royalty splits, advances, minimum guarantees, multi-tiered and override rates, deductions and allowances, currency exchange rates, and agent or sub-agent commissions.

Document Exports

Export contract details into MS Word boilerplates, which are ready to be sent to Licensees for redlining. Export examples include deal memos, letters of intent (LOI), final executed agreements, and more to reduce duplication efforts and data entry errors and streamline the contract negotiation process.

Amendment and Contract Lifecycle Tracking

Easily manage contract amendments and monitor different stages, from initial deal memos to fully executed agreements.

Rights/Availabilities

Gain full visibility and proactive control over your intellectual property licensed rights.

Real-Time Global Oversight

Monitor rights sold and available by date range across various parameters, such as properties/brands, categories, channels, territories, and languages, in a highly flexible availabilities grid.

Insightful Rights Management

Easily see at a glance where you have sales opportunities and where you may be facing over-saturation of licensed rights to make more informed strategic decisions.

Products

Centralize and keep your product information up to date.

Centralized Inventory Management

Manage and track all approved SKUs and product details in one place, directly linked to their respective contracts and Mediabox-PA approvals. This includes product descriptions, final pre-pro images, and other critical metadata such as SKU ranges, pricing, character/talent, and more.

Licensee Data Integration

Allow licensees to contribute to updating product data, such as alternate SKUs,related product shots, and other SKU-specific metadata, to streamline data entry.

Comprehensive Product Tracking

Maintain a real-time view of product information, ensuring your data is always current, and track sales tied to approved products for accurate financial reporting.

Royalty Tracking

Ensure accurate royalty management with automated tools.

Royalty Portal for Licensees and Agents

Allow licensees and agents to upload sales reports securely, with automated calculations for advances, minimum guarantees, and royalty splits.

Rights Error Monitoring and Correction

Automatically identify discrepancies between reported royalties and system-calculated royalties and unlicensed rights errors for review and correction.

Cross-Collateralization

Manage the financial application of royalty surpluses across multiple contracts for a given licensee.

Financials

Easily manage your royalty-related financial transactions.

Full Financial Visibility

Monitor financial performance across contracts with detailed reporting on earned, outstanding, and recouped amounts.

Invoice Generation and Management

Automatically convert billable amounts into invoices, track payment statuses, and manage outstanding balances.

Payment Management

Track, approve, and edit invoiced payments determined by contract terms, including advances, guarantees, milestones,shortfalls, and sales royalties due.

Reporting and Real-time Analytics Dashboard

Flexible, on-demand reporting and dashboard

Using configurable filters, create and save reports, graphs, and charts tailored to your company’s unique needs and export data to Excel, PDF, and more.

Quick Data Exports

Generate reports for fast data access, sharing, and additional analysis.

Sales Forecasting and Performance Tracking

Capture sales forecasts and compare them against actual sales for a comprehensive view of business performance.

Transform your royalty management workflow today

Streamline your entire royalty management process with Mediabox-RM—from contracts to payments and so much more.

Frequently asked questions

Royalty management software is a system designed to automate and streamline the calculation, tracking, and distribution of royalties from intellectual property, suitable for licensing into various consumer products. It helps businesses efficiently manage licensing agreements, payments, and reports while ensuring compliance with royalty terms.

Royalty management software works by automating royalty-related processes. It tracks sales, usage, and licensing agreements, calculates royalties based on contract terms, handles various payment models, and generates reports. It often integrates with accounting systems to provide real-time data and ensure accurate royalty payments to licensors and stakeholders.

Royalty software benefits include improved accuracy in royalty calculations, time-saving automation of manual processes, real-time reporting, and the ability to manage multiple currencies and taxation systems. It also provides transparency for both licensors and licensees, reducing errors and ensuring smoother financial transactions across global operations.

Mediabox-RM is highly flexible, allowing you to customize many things, from royalty calculation methods to reporting templates. We understand that licensors, including music businesses or consumer brand rights holders, operate a little differently, though they share many common best practices, so we offer a blend of highly customized statements while providing industry-standard functionality to give you the ideal configuration for your agreements in Mediabox-RM

MyMediabox provides comprehensive support plans tailored to your needs, including administrator and end-user training levels, frequency, and time zone. Our support team is available during regular business hours across global time zones. We also offer ongoing live private training, group webinars, and access to our training portal library to ensure your team stays up to date on a convenient, self-paced schedule.

Mediabox-RM supports the creation of contracts with different currencies for the agreement while accepting alternative currencies for sales reports and allows the conversion of these currencies into a single contract currency and, ultimately, a system-wide base currency for combining contract amounts from royalty agreements in various formats. The system ensures accurate royalty calculations regardless of differing exchange rates across multiple countries.

Mediabox-RM is designed to manage complex contracts across various industries, including publishing. Its flexible tools accommodate diverse royalty structures, which can include multiple artists who are entitled to royalties within a given publishing work. Agreement configurations that recognize these additional “third-party payees” make it suitable for publishing contracts and other specialized licensing agreements.

Mediabox-RM supports integration with various bespoke and third-party systems, including accounting-specific or broader ERP platforms and business intelligence systems. Custom integration options are available to connect with software like SAP, ensuring seamless data exchange and efficient workflows.

Mediabox-RM allows you to export contract terms, rights, and commercial details into Microsoft Word contract boilerplates and other custom Word templates. This feature simplifies the process of finalizing and sharing contract information.

Mediabox-RM offers thorough reporting capabilities. Use configurable filters to further customize and save out-of-the-box pre-built reports for future use. You can also export reports in formats such as Excel or PDF.

The system includes dozens of automated yet configurable notifications to inform users about important events, such as contract milestones, payment deadlines, and other critical updates. This helps ensure timely action and keeps your operations running smoothly.

Mediabox-RM tracks contracts through various customizable stages, from the initial draft to final execution and anything between sales, finance, and legal review processes. It allows you to monitor each step of the contract lifecycle, ensuring nothing is overlooked, and the right departments sign off on agreement language changes.

Mediabox-RM allows you to track and manage contract amendments efficiently. You can apply changes to existing agreements while the system keeps a clear record of all modifications, ensuring accurate and up-to-date contract management.

Mediabox-RM can track sales forecasts and compare them against actual sales, providing insights into performance and enabling you to make data-driven decisions based on accurate financial information.

The system supports bulk updates for financial transactions, including invoice balances, via integration with a third-party accounting system. This feature makes it easy to manage large volumes of financial data and streamlines the payment tracking process.