Location-Based Entertainment Licensing

Keep your licensed attractions and campaigns on brand and guest-ready.

When you’re delivering immersive experiences across your IP, whether it be rides, restaurants, on-site retail, escape rooms, etc., license management shouldn’t slow you down. MyMediabox simplifies approvals, enforces licensing agreements, and keeps your location-based entertainment (LBE) brand activations on track.

How MyMediabox supports attractions & location-based entertainment licensing

Rights

Ensure that vendors, regional teams, and creative partners only use the licensed content relevant to their assigned project. Control who can access ride theming, branded signage, or retail product concepts.

Customization

Set up custom workflows for everything from restaurant menus to themed attraction signage and interactive installations with paths tailored by brand, license type, or vendor.

Reports

Monitor approval progress, spot bottlenecks, and keep a full audit trail of every decision. Report back to theme park intellectual property holders and brand owners with clear insights on asset readiness.

Administration

Empower amusement parks with lean teams to manage complex creative pipelines across themed attractions and immersive experiences—no IT help or outside project management needed.

Markup

Side-by-side comparisons and markup tools help reviewers catch errors in character use, brand placement, or licensing restrictions before anything goes live.

Notifications

Automatic reminders keep feedback loops tight, ideal for teams managing creative approvals for everything from escape rooms and interactive experiences to epic resort destinations.

Automation

Automate compliance with licensing agreements, territory restrictions, and usage clauses for every branded ride, amusement park zone, or character appearance.

Integration

Pull product data or contract info from internal systems to simplify tracking across merchandise lines, park zones, and digital campaigns.

Sales/Royalty Reporting

Track product SKUs and licensing revenue by attraction, vendor, or character IP and share reports with IP owners or internal teams.

Reports

Generate audit-ready reports for licensors, sponsors, or strategic partnerships to maintain transparency and streamline renewal discussions.

Notifications

Never miss a renewal, reporting deadline, or usage cap. Custom alerts help legal and brand teams stay ahead of compliance issues in the LBE industry.

Administration

Manage access to royalty data based on contract terms, including license-specific restrictions, approved categories, and territory limits.

User Rights

Give vendors, regional teams, and external partners access to only what they’re licensed to use, such as logos, character art, or campaign graphics—with access tied directly to your licensing terms.

Image Rights

Restrict downloads or previews based on territory, timeframe, or brand agreement. Protect against off-brand use of licensed content or early leaks.

Reports

Understand which assets are being used where, by whom, and for what purpose—critical for overseeing LBE experiences across multiple sites.

Administration

Centralize graphics, logos, media, and documents in one hub that supports collaboration across creative, legal, and marketing teams.

Metadata

Tag assets with attraction names, usage windows, or campaign themes so teams can easily find what they need and stay aligned on approved content.

“I congratulate the MyMediaBox company for the excellent customer service they have. They always respond in a very attentive and friendly way and the most important thing is that they are always ready to help. The sessions are personalized, in order to adapt the platform to the needs of the client and they are always looking for ways to facilitate the work of companies.We are very happy with the company and look forward to working with them in the future.”

“Mediabox-PA is a powerful tool that gives us one, dedicated platform for all submission approvals. Previously we handled the product approvals workflow via email, which made staying organized a regular challenge, especially as the communication threads grew long. Mediabox-PA is easy to navigate and utilise for both the reviewing teams and for those of us with the Admin role, and it provides 24/7 visibility to our sales colleagues and Licensor partners, regardless of their time zones. It’s quick and easy to reference historical data, and we gain valuable insights into the level of workflow through the reports. Mediabox streamlines the flow of submissions and has truly maximized the efficiencies in our licensing business.”

“Mediabox has been a great resource and tool, providing structure for our expanding licensing department. Utilizing all three sites, we’ve been able to generate contractual reports, streamline our approval process and manage all of our digital assets. Each site functions autonomously, but they are truly built to work together. Congrats to the Mediabox Team in creating such an amazing system that is used and appreciated amongst the industry!”

“Mediabox’s customer support is truly amazing. They provide thorough one-on-one online training sessions that make their already simple interface even easier to use! If you have any questions, no matter how small or large, their team is always ready to help!”

“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool. Another important point is Mediabox’s staff; we lean on them regularly with questions and suggestions to see to the ever-changing needs of Pacific Cycle’s licensing tracking system and our partners’ approval protocol. They have been more then accommodating to our needs and continue to build-up their technology.”

“Mediabox has proven to be an invaluable tool for our staff, licensors and our licensees around the globe. The website, which is very user friendly, allows our brand and property images and artwork to be available immediately to everyone 24/7. It also allows us to be in charge of what is on the website and the ability to change the art offered and the user access rights – easily, from our own computer, and at any time of the day or night, without having to rely on an outside service’s availability. Mediabox has helped to reduce art fulfillment costs while freeing up valuable staff time to focus on more critical needs. It has been tremendously helpful for our company.”

“As our business has evolved, we find ourselves dealing with increasing volumes of designs on ever expanding product categories. The Media Box system enables us to manage the design and approval process from concept right through to final samples. It allows us to respond to licensees efficiently, no matter where in the world we, or they, happen to be. One key advantage of Media Box is that multiple access by different users means that no matter how many people need to be involved and no matter how large the files, there are no longer long delays in information getting through.”

“The introduction of Mediabox to ITV’s product approvals system has streamlined our process, allowing us more time to dedicate to each licensee and the creative input for all our branded products.”

“Mediabox is easy to use and very reliable. We have been using it for several years and find that both our licensees and international agents are very pleased with it. The team at Media box is great to work with and always available for questions and advice on better ways to get the job done. We are very pleased with the experience.”

“For Televisa, Mediabox represents the opportunity to grant better service for our licensees, while being more efficient and competitive in front of other Studios… Televisa’s long term vision on the licensing business means that we see Mediabox as an investment and not an operational cost. Each effort and work has being remunerated with the satisfaction of our clients. Definitely, the idea to go with Mediabox was the most important decision to modernize, improve security and control and the effectiveness of our services.”

“MediaBox has significantly streamlined our product approvals process; positively affecting our turnaround times and licensee/licensor satisfaction. We love this system!”

“Media Box is an exceptional tool for our industry. The ability for clients to have easy access to our artwork is indispensible. Media Box is an easy-to-use service from both a user and administrator perspective. We have found the site very intuitive and functional. The Media Box Team has been outstandingly helpful and responsive to our creative asset needs. Working with them is a pleasure.”

“Mediabox makes delivering Bruce Lee style guide assets and managing the product approvals online easy, quick and efficient for our staff and global licensees. I would recommend both Mediabox-4.0 for style guide assets and Mediabox-PA for product approvals to any licensing company that wants to streamline their business processes.”

“My [Mediabox] experience has been fantastic. Very efficient, only a few clicks away from everything, and I especially like the customizing option of the splash pages. Kudos to this template!”

“The Mediabox-PA approval system has made the creative process easy for all licensees where ever they are based in the world. The system is very straightforward and provides Atari with an ideal one-stop solution for approvals.”

9,000+ licensing professionals in 125 countries use MyMediabox daily

Transform your attractions licensing workflows today

Our location-based entertainment licensing software brings clarity, control, and collaboration to your operations. MyMediabox helps you protect licensed IP, simplify creative approvals, and deliver more immersive experiences faster without IT support or extra project managers.

Frequently Asked Questions

MyMediabox supports multiple roles within location-based entertainment operations. Creative and marketing teams use it to submit and approve assets tied to creating immersive brand experiences, while legal and licensing teams manage rights and contracts. This helps everyone focus on delivering memorable experiences that build brand loyalty without getting bogged down in logistics. This can be done in conjunction with traditional consumer product approvals.

Yes. MyMediabox is designed to scale with you—whether you’re launching a new family entertainment center, experimenting with virtual reality activations, or expanding into seasonal attractions. The platform’s modular tools adapt to new IPs, experiences, and approval workflows, so you can continue creating immersive and consistent brand interactions as your business grows.

MyMediabox is purpose-built for the evolving location-based entertainment industry. It offers a platform to create, manage, and protect interactive IP-driven environments that go far beyond traditional cinema. From real-time approvals to automated rights enforcement, MyMediabox helps you deliver live experiences that resonate with consumers and fuel long-term success for your brand.

Let’s say a licensee submits a new roller coaster-themed T-shirt design featuring a licensed character. Instead of juggling email threads and static PDFs, your creative and legal teams review the concept art, leave markups, and approve or request changes right in MyMediabox. Meanwhile, your water park’s marketing team can upload updated summer campaign graphics to the DAM, making them instantly accessible to regional partners—all without anyone emailing HQ for files.