Licensing Software for Nonprofits
Give your nonprofit teams a faster way to approve, protect, and share branded content.
Say goodbye to scattered files and email threads. MyMediabox gives your nonprofit organization a centralized, self-serve platform to organize materials, speed up approvals, and stay compliant, no matter your team size or partner network.
How MyMediabox Supports Nonprofit Licensing & Partnerships
Rights
Control access to creative materials by campaign, region, or partner to ensure that nonprofit staff, donors, and program participants only see what’s relevant to them.
Customization
Create approval workflows for everything from donor brochures to event signage and fundraising campaigns, with custom forms that reflect your team structure and content needs.
Reports
Track approval timelines and feedback loops to measure team performance, identify bottlenecks, and share results with stakeholders or funders.
Administration
Give small or rotating teams an easy-to-manage, all-in-one solution that simplifies who reviews what and when—no IT help or extra overhead required.
Markup
Use side-by-side previews and markup tools to ensure final assets meet brand standards and reflect the right messaging for program participants, sponsors, or regional campaigns.
Notifications
Automated reminders keep reviewers on track and reduce time spent chasing sign-offs—ideal for lean teams managing high volumes of content.
Automation
Automatically enforce partnership terms, sponsorship restrictions, and co-branding limits to ensure compliant asset use across your nonprofit organization.
Integration
Sync SKUs, sponsorship details, or fundraising terms across systems—no more chasing down emails or manually updating tracking spreadsheets.
Sales/Royalty Reporting
Track licensing revenues or product sales from special edition items (like children’s books or cause merchandise) and report earnings to foundations or board members.
Reports
Generate real-time reports to support audits, grant proposals, or partner transparency, aligning you with funder expectations and legal requirements.
Notifications
Get alerts for upcoming renewal dates, overdue royalty reports, or expiring usage rights—helping you stay on top of your legal considerations.
Administration
Maintain secure, role-based access for your licensing team, executive staff, and legal counsel, ensuring sensitive agreements remain protected.
User Rights
Grant volunteers, chapter leads, and potential partners controlled access to logos, campaign materials, and educational content by audience or geography.
Image Rights
Set permissions for high-res downloads or previews to avoid unapproved use of branded visuals across distribution channels or grant-funded initiatives.
Reports
Track who accessed which assets and when so you can confidently report to donors or boards on material use and engagement.
Administration
Centralize creative content like brochures, videos, and logos in a self-serve hub that saves time for overworked teams and helps maintain brand consistency.
Metadata
Tag assets with campaign names, expiration dates, funding requirements, or licensing terms to avoid confusion and improve audit readiness.
Anti-Piracy
Protect your brand and cause-driven merchandise from unauthorized replication or misuse. GPS-enabled tag scanning tracks usage by SKU and location, safeguarding your campaigns and preserving public trust.
Marketing Tools
Turn every tag into a digital touchpoint. Assign custom URLs that link supporters to donation pages, campaign updates, or impact stories—expanding visibility and helping you generate more engagement with fewer resources.
Ordering
Let licensees or chapters order tags directly within the platform, ensuring quantities match approved products and giving stretched nonprofit teams more time to focus on mission-driven work.
Fulfillment
Monitor tag production and delivery to ensure your materials reach events, vendors, or retail partners on time without manual coordination or extra support.
Inventory
Track which tags are ordered, shipped, or used to avoid duplication and ensure you stay aligned with co-branding terms and grant-funded distribution plans.
Reporting
Use real-time reporting to demonstrate compliance and transparency for funders, grantors, and partners—an essential feature for organizations managing complex licensing relationships.
“I congratulate the MyMediaBox company for the excellent customer service they have. They always respond in a very attentive and friendly way and the most important thing is that they are always ready to help. The sessions are personalized, in order to adapt the platform to the needs of the client and they are always looking for ways to facilitate the work of companies.We are very happy with the company and look forward to working with them in the future.”
“Mediabox-PA is a powerful tool that gives us one, dedicated platform for all submission approvals. Previously we handled the product approvals workflow via email, which made staying organized a regular challenge, especially as the communication threads grew long. Mediabox-PA is easy to navigate and utilise for both the reviewing teams and for those of us with the Admin role, and it provides 24/7 visibility to our sales colleagues and Licensor partners, regardless of their time zones. It’s quick and easy to reference historical data, and we gain valuable insights into the level of workflow through the reports. Mediabox streamlines the flow of submissions and has truly maximized the efficiencies in our licensing business.”
“Mediabox has been a great resource and tool, providing structure for our expanding licensing department. Utilizing all three sites, we’ve been able to generate contractual reports, streamline our approval process and manage all of our digital assets. Each site functions autonomously, but they are truly built to work together. Congrats to the Mediabox Team in creating such an amazing system that is used and appreciated amongst the industry!”
“Mediabox’s customer support is truly amazing. They provide thorough one-on-one online training sessions that make their already simple interface even easier to use! If you have any questions, no matter how small or large, their team is always ready to help!”
“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool. Another important point is Mediabox’s staff; we lean on them regularly with questions and suggestions to see to the ever-changing needs of Pacific Cycle’s licensing tracking system and our partners’ approval protocol. They have been more then accommodating to our needs and continue to build-up their technology.”
“Mediabox has proven to be an invaluable tool for our staff, licensors and our licensees around the globe. The website, which is very user friendly, allows our brand and property images and artwork to be available immediately to everyone 24/7. It also allows us to be in charge of what is on the website and the ability to change the art offered and the user access rights – easily, from our own computer, and at any time of the day or night, without having to rely on an outside service’s availability. Mediabox has helped to reduce art fulfillment costs while freeing up valuable staff time to focus on more critical needs. It has been tremendously helpful for our company.”
“As our business has evolved, we find ourselves dealing with increasing volumes of designs on ever expanding product categories. The Media Box system enables us to manage the design and approval process from concept right through to final samples. It allows us to respond to licensees efficiently, no matter where in the world we, or they, happen to be. One key advantage of Media Box is that multiple access by different users means that no matter how many people need to be involved and no matter how large the files, there are no longer long delays in information getting through.”
“The introduction of Mediabox to ITV’s product approvals system has streamlined our process, allowing us more time to dedicate to each licensee and the creative input for all our branded products.”
“Mediabox is easy to use and very reliable. We have been using it for several years and find that both our licensees and international agents are very pleased with it. The team at Media box is great to work with and always available for questions and advice on better ways to get the job done. We are very pleased with the experience.”
“For Televisa, Mediabox represents the opportunity to grant better service for our licensees, while being more efficient and competitive in front of other Studios… Televisa’s long term vision on the licensing business means that we see Mediabox as an investment and not an operational cost. Each effort and work has being remunerated with the satisfaction of our clients. Definitely, the idea to go with Mediabox was the most important decision to modernize, improve security and control and the effectiveness of our services.”
“MediaBox has significantly streamlined our product approvals process; positively affecting our turnaround times and licensee/licensor satisfaction. We love this system!”
“Media Box is an exceptional tool for our industry. The ability for clients to have easy access to our artwork is indispensible. Media Box is an easy-to-use service from both a user and administrator perspective. We have found the site very intuitive and functional. The Media Box Team has been outstandingly helpful and responsive to our creative asset needs. Working with them is a pleasure.”
“Mediabox makes delivering Bruce Lee style guide assets and managing the product approvals online easy, quick and efficient for our staff and global licensees. I would recommend both Mediabox-4.0 for style guide assets and Mediabox-PA for product approvals to any licensing company that wants to streamline their business processes.”
“My [Mediabox] experience has been fantastic. Very efficient, only a few clicks away from everything, and I especially like the customizing option of the splash pages. Kudos to this template!”
“The Mediabox-PA approval system has made the creative process easy for all licensees where ever they are based in the world. The system is very straightforward and provides Atari with an ideal one-stop solution for approvals.”
9,000+ licensing professionals in 125 countries use MyMediabox daily
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