Product Approvals

Reduce Approval Time and Increase Productivity
without sacrificing design quality

With Mediabox-PA, the entire licensed product approval process takes place in one centralized, online location, from completion of your custom-configured approval form through concept and pre-production stages, and beyond. With over 220 Mediabox-PA sites implemented to date, it’s by far the most widely tested and adopted solution worldwide for approvals workflow management. Integrates beautifully with Mediabox-RM, giving control over what projects a licensee can create, based on the contractual rights.


Control user access rights by property, project,
Licensee company, category and date range

Role-based Approvals

Review and markup artwork with
integrated creative tools and
commenting functionality

Creative Tools

Each user controls the look and feel of
their workspace, with ability to work in
a 2- or 3-pane environment, choose
the color scheme, alter project list
columns and change the display language

Flexible Workspaces

Control the types of projects Licensees
can start based on contractual rights

Integrate with Mediabox-RM

System generated emails alert
users about project updates
or when actions are required

Email Notifications

Create unlimited approval workflows
and stages by product type, with
custom-configured approval forms

Custom Workflows
Download Mediabox-PA Info Pack

Role-Based Approvals

Mediabox-PA is a flexible tool that adapts to how you do business.

Whether you have one team responsible for approving every submission, or your process is complex with multiple tiers of internal and stakeholder reviewers, Mediabox-PA can accommodate your business. Licensees only see the projects they create, and you assign internal user roles by rights and/or responsibilities, so that each team member only sees the projects they work on. The historical log for each project archives comments and changes in one secure location, giving you full visibility to track and communicate all stages of product development, and for easy reference after the project is completed.

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Customizable Workflows

Create unlimited approval workflows in Mediabox-PA by type of product and by stages.

Don’t settle for software that makes you change how you work to fit someone else’s solution. Need multiple approval forms depending on the product category? No problem. We’ll create unlimited templates from your existing product approval forms, and your licensees will choose the appropriate form in the Project Wizard when creating each new project. Within each workflow, you decide how projects are assigned to internal Users, with multi-tiered team functionality in case additional reviewers should be pulled onto a project at the moment their feedback is required.

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Mediabox-PA customizable workflows

Creative Tools

Online previewing and commenting tools with markup of artwork files.

Review submission files and markup artwork with robust creative tools. Commenting functionality includes integrated rich text editor, canned responses, optional draft modes, and ability to export for offline collaboration. Side-by-side comparisons of previous submissions and multi-thread messaging platforms further accelerate the approvals process.

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Flexible Workspaces

Each user controls the look and feel of their own workspace.

Mediabox-PA is a modern platform that allows each user to choose a 2- or 3-pane environment, depending on whether they’re working on a batch of projects or focusing on a single project at a time. Detach a project’s details and drag to a second monitor to maximize your workspace. Alter the columns in the project list according to your preferences, and create on-the-fly reports by applying filters, moving and resorting columns of information or hiding them entirely before exporting to Excel. Further customize your workspace by changing the color scheme and choosing to display the site in the language you prefer.

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Email Notifications

System generated emails alert users when actions are required.

Never miss a new project or submission. Email notifications are automatically triggered when actions are required or when you’re the recipient of a message in the internal messaging center. Each user may be granted the ability to manage their preferences and opt out of certain emails. All email notifications are hyperlinked to the projects of origin for simple, single click access.

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Control the types of projects Licensees can start based on their contractual rights.

Take the power of Mediabox-PA to the next level by integrating with Mediabox-RM. The system will automatically verify the licensed rights before the licensee can submit a new project, mitigating the risk of costly errors. Seamlessly send approved product information at any time from Mediabox-PA to Mediabox-RM, including SKU, property, category, image of the product, cost (or wholesale or SRP), and more. Imagine, one single, centralized catalogue of all approved SKUs, across all licensees!

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You have questions. We’ve got answers.

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Our Solutions


“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool. Another important point is Mediabox’s staff; we lean on them regularly with questions and suggestions to see to the ever-changing needs of Pacific Cycle’s licensing tracking system and our partners’ approval protocol. They have been more then accommodating to our needs and continue to build-up their technology.”

“Mediabox has proven to be an invaluable tool for our staff, licensors and our licensees around the globe. The website, which is very user friendly, allows our brand and property images and artwork to be available immediately to everyone 24/7. It also allows us to be in charge of what is on the website and the ability to change the art offered and the user access rights – easily, from our own computer, and at any time of the day or night, without having to rely on an outside service’s availability. Mediabox has helped to reduce art fulfillment costs while freeing up valuable staff time to focus on more critical needs. It has been tremendously helpful for our company.”

“As our business has evolved, we find ourselves dealing with increasing volumes of designs on ever expanding product categories. The Media Box system enables us to manage the design and approval process from concept right through to final samples. It allows us to respond to licensees efficiently, no matter where in the world we, or they, happen to be. One key advantage of Media Box is that multiple access by different users means that no matter how many people need to be involved and no matter how large the files, there are no longer long delays in information getting through.”

“The introduction of Mediabox to ITV’s product approvals system has streamlined our process, allowing us more time to dedicate to each licensee and the creative input for all our branded products.”

“Mediabox is easy to use and very reliable. We have been using it for several years and find that both our licensees and international agents are very pleased with it. The team at Media box is great to work with and always available for questions and advice on better ways to get the job done. We are very pleased with the experience.”

Our Clients