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Increase productivity and efficiency throughout the product development process without sacrificing design quality.

With Mediabox-PA, the entire product approval process takes place in one centralized, online location, from completion of the approval form through concept and pre-production stages, and beyond. Role-based approvals workflows mean you control user access rights by property, project, Licensee company, category and date range. Review artwork with integrated creative tools and commenting functionality. Notify users of project updates via automatic email notices and take advantage of a multi-thread messaging platform. Integrate with Mediabox-RM to control the types of projects Licensees can start based on contractual rights, and more.

Functionality Overview

  • Project and submissions management screen organized by project status

  • Submit projects through customizable approval form wizard

  • Online preview of submission files and comments sent from Licensor Reviewers

  • Review project details, submission comments and artwork by email

  • Upload submission files, comments/notes, mark-ups on screen

  • Select and submit comments to send back to Client End Users

  • Edit project statuses and stages


Online Product Approvals Workflow

  • Licensor-branded splash page, email notifications and select interior pages

  • Customize online product approval form templates along with project wizard

  • Imbed comments, project details and artwork in email notifications

  • Email notifications of approved projects and submissions

  • Messaging center for approved users


Online Product Approvals Workflow

  • Print out / export submission files and comments as a document

  • Review project and product approval form data using filters

  • Generate real-time reports exportable to multiple file types

  • Create markups online using box tools and drop pins
  • Online preview


Online Product Approvals Workflow

  • Customize user registration screen

  • Assign internal user roles by rights and/or responsibilities

  • Invite new users email invitation tool

  • Control the types of projects Licensees can start based on contractual rights using Mediabox-RM

  • Control access rights by property, project, Licensee company, category, role and date range


Online Product Approvals Workflow

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Our Solutions


“When we started strategizing for an internal licensing system, Mediabox was our first choice. We knew Mediabox had all the parameters we needed to streamline our approvals, royalty tracking and agreement consolidation. The simplicity of the site made for an efficient transition for Pacific Cycle’s personnel and our licensed partners. There is no question, this is a very efficient and time-saving tool. Another important point is Mediabox’s staff; we lean on them regularly with questions and suggestions to see to the ever-changing needs of Pacific Cycle’s licensing tracking system and our partners’ approval protocol. They have been more then accommodating to our needs and continue to build-up their technology.”

“Mediabox has proven to be an invaluable tool for our staff, licensors and our licensees around the globe. The website, which is very user friendly, allows our brand and property images and artwork to be available immediately to everyone 24/7. It also allows us to be in charge of what is on the website and the ability to change the art offered and the user access rights – easily, from our own computer, and at any time of the day or night, without having to rely on an outside service’s availability. Mediabox has helped to reduce art fulfillment costs while freeing up valuable staff time to focus on more critical needs. It has been tremendously helpful for our company.”

“As our business has evolved, we find ourselves dealing with increasing volumes of designs on ever expanding product categories. The Media Box system enables us to manage the design and approval process from concept right through to final samples. It allows us to respond to licensees efficiently, no matter where in the world we, or they, happen to be. One key advantage of Media Box is that multiple access by different users means that no matter how many people need to be involved and no matter how large the files, there are no longer long delays in information getting through.”

“The introduction of Mediabox to ITV’s product approvals system has streamlined our process, allowing us more time to dedicate to each licensee and the creative input for all our branded products.”

“Mediabox is easy to use and very reliable. We have been using it for several years and find that both our licensees and international agents are very pleased with it. The team at Media box is great to work with and always available for questions and advice on better ways to get the job done. We are very pleased with the experience.”

Our Clients